Username / Password : Request For Comments

RFC Number : 910

Title : Multimedia mail meeting notes.

Network Working Group Harry Forsdick
Request for Comments: 910 BBN Laboratories
August 1984

Multimedia Mail Meeting Notes

Status of this Memo

This memo is a report on a meeting about the experimental multimedia
mail system (and in a sense a status report on that experiment).
Distribution of this memo is unlimited.

1. Introduction

A meeting was held at Bolt Beranek and Newman on 23-24 July 1984 to
discuss recent progress by groups who are building multimedia mail
systems and to discuss a variety of issues related to the further
development of multimedia systems. Representatives were present from
BBN, ISI, SRI and Linkabit. The list of attendees appears at the end
of this note.

The result of this meeting is a series of agreements that will be
incorporated in the next set of experiments with multimedia mail as
well as a set of items for further action.

Note: There are references in this document to notes in a series
devoted to multimedia mail. These notes are available on-line in the
directory [USC-ISIF] and have the names MMM-N.TXT where N is the
note number. The file MMM-INDEX.TXT is a list of all of the notes in
the series. These public files may be copied via FTP using the FTP
username ANONYMOUS and password GUEST.

2. Review of Status

Status reports on work accomplished in the last year were given by
each organization.

2.1. BBN

The initial implementation of Diamond is complete and runs on the
Jericho workstation. Diamond currently supports the exchange of
compound documents which contain text, graphics, images, voice and
spreadsheet/charts. A demonstration of this system was presented
showing both the user's view of Diamond messages and message
management as well as the interactions between the components of this
distributed system. Diamond currently uses the TOPS-20 implementation
of MPM for inter-cluster message transport but the plan is to
integrate an implementation of MPM for the Sun Workstation into
Diamond. Current activity is focused on porting Diamond to the Sun
Workstation. A first version of Diamond for the Sun is nearly

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Multimedia Mail Meeting Notes

completed and parts (the document editor) were demonstrated running
on the Sun. Diamond will be used in the ADDCOMPE testbed with
100-200 users expected in the next year or so. Future plans include
building on the experience gained with Diamond in the area of
multimedia conferencing, extending the use of multimedia into other
application areas and applying the distributed architecture of
Diamond to other application areas.

2.2. ISI

A new effort aimed at developing a user interface on a Xerox 1108
(Dandelion) workstation has just begun. All of the implementation is
being done in Interlisp. Initial work has been done to implement IP
and TFTP on the 1108 as well as a document editor that makes use of
the Interlisp-D window system. Work on the user interface that was
developed on the Perq will be cycling down. The implementation of
the MPM on TOPS-20 is essentially complete with the addition of MPM
to SMTP mail conversion; no major changes are anticipated. The
TOPS-20 MPM will be used as the message transport facility for the
1108 user interface implementation. TFTP will be used to get
messages from the 1108 to the TOPS-20.

2.3. SRI

The SRI multimedia mail system consists of three parts: The
Multimedia Mail Handler (MMH) which is the user's interface for
managing mail, the Structure Editor (SE) which is used to view and
compose multimedia messages and the MPM for mail transport. This
system is implemented on the Sun Workstation. The first release of
the MPM on the Sun will be ready for distribution at the end of this
summer. The SE is used to view and compose structures of multimedia
objects. Currently there is support for text, voice and graphics.

Another effort at SRI involves integration of applications to run in
the ADDCOMPE testbed. Diamond will be the first example of an
application which uses multimedia data in the testbed. SRI is
interested in examining the issues associated with multimedia systems
to determine how multimedia data can be used in other applications
that might be put into the testbed.

2.4. Linkabit

Linkabit has recently received a contract to work on protocol
evaluation, problems associated with working in a large internet
environment, and new real-time end-to-end services. They will be
working with Sun workstations. Areas of interest are protocols,
multimedia conferencing and domains.

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Multimedia Mail Meeting Notes

3. Discussions and Agreements

3.1. Conversion to the New Multimedia Syntax

There was general agreement that in future experiments we would all
adopt the revised syntax for multimedia mail as described in the
Final Report to SRI Project 5363. It was agreed that RFC767 should
be revised to reflect these changes. The timing for switching over
should be as soon as possible and should be completed by October 1,

3.2. Graphics Representation

A wide ranging discussion on the way in which graphics is to be
represented in multimedia documents occurred. It was generally
agreed that the first style of graphical object to be included in
multimedia messages would be a simple line-drawing, such as those
that can be produced by the many 'draw' programs (e.g. LisaDraw)
currently in existence. Attention was focused on the two existing
standards (ACM-CORE and GKS) and the interim protocol used in the
Diamond system. Two major problems with the existing standards were

o In both ACM-CORE and GKS grouping is inadequate or non-existent.
This means that it is difficult or impossible to build up a
composition of several graphical objects and then manipulate
that composite as a single graphical object.

o Neither ACM-CORE or GKS have specified a standard method for
representing graphical drawings in memory (e.g. long term file
storage). This is one of the most important aspects of a
graphical standard for multimedia mail. The focus of graphical
standards so far has been towards driving devices in a
independent manner, not storing graphics in a standard

A presentation of the representation for graphical objects in Diamond
was given. The protocol is documented in MMM-18 and MMM-23.
Requests for hardcopies of the diagrams in those documents (sigh) can
be sent to Travers@BBN.

The discussion then focused on the level of effort required to switch
from one representation to another. It was generally agreed that
compared to the entire editor used to manipulate graphical objects
(e.g., the 'draw' program), the part that reads or writes objects
from or to files is relatively simple. Most draw programs have a
unique internal representation which is built when reading the file
representation and used as the source when writing the file

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Multimedia Mail Meeting Notes

representation. It is this relatively small portion of a graphics
editor which is impacted by switching from one file representation to
another. Thus it seemed that the approach of adopting one interim
representation now and planning to switch to a standard
representation when work on the standards solve the problems noted
above was reasonable.

After considerable examination of the issues, the following decisions
were reached:

1. The representation for graphics used in Diamond and documented
in MMM-18 and MMM-23 will be adopted as an interim
representation for graphics in multimedia mail. It will be
known as the MMGraphics1 protocol.

2. We will actively track development of the GKS standard and also
examine a GKS-subset that has been developed by Sandia Labs.

3. We agreed to settle on an adopted international standard

3.3. Document Presentation Semantics

There was a presentation of the ideas contained in MMM-22: 'A Format
for the Construction of Multimedia Messages'. The resulting
discussion addressed the following issues:

o Presentation of documents on display devices with different
characteristics (dimensions, resolutions, available fonts,

The essence of the conversation was that there is no single set
of fonts, or page sizes that will cover all of the
possibilities. There was a strong feeling that as long as the
display surface was of reasonable size that a document should
be presented in a 'correctly' formatted manner. Rather than
the originator of a document specifying hard page boundaries,
the intent of the originator regarding formatting and grouping
of objects in the document should be preserved and used when
the document is actually presented on a display device. A
window on a bitmap display and a hardcopy page printer are both
examples of display devices.

o The desire to represent the kinds of documents that currently
exist in the world of hardcopy as well as to represent documents
that can take advantage of the new possibilities of electronic
creation, storage and presentation.

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Multimedia Mail Meeting Notes

Several points were made:

1. One of the first goals for multimedia systems should be to
represent the types of documents that are prevalent in the
hardcopy world. People are already familiar with these
documents and will expect multimedia systems to, at least, be
able to deal with them.

2. In an effort to provide the capabilities of electronically
originated documents based on the hardcopy model of documents,
we should not eliminate the great potential of electronic
documents that have much greater reactive qualities. For
example, a document where a graphical figure and a textual
explanation of that figure are linked so that as long as the
explanation is being read the figure is visible.

3. In many situations being able to carry away a paper copy of a
document is a requirement even if the document was not
primarily intended to be presented in hardcopy.

The following agreements were made:

1. A method for recording the author's intent regarding the
presentation of a document should be developed. This
representation would defer decisions on final presentation
bindings of size, resolution and fonts to the reader's document

Topics addressed by this representation will include:

o Grouping of objects

o Limited Font attributes (e.g., normal, bold, italic)

o Headings, Footings

o Sectioning

Of course the reader's document presenter is free to ignore any
of the author's intentions it cannot deal with. The point of
this representation is to record the author's desires but to
defer final decisions on how to use the intentions until the
capabilities of the reader are known.

This representation will lie some where between the rather
loose spatial and temporal positioning commands currently in
the protocol (Sequential, Simultaneous and Independent) and the

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Multimedia Mail Meeting Notes

absolute positioning of a system that defines rigid page
boundaries and absolute positions for object placement on a

2. We will NOT try to make this representation handle all of the
issues addressed by modern document formatting systems.
Instead we will skim off some of the most useful ideas but
perhaps limit the flexibility present in these complex
formatting systems.

3. The document representation will be able to describe
relationships between objects that make use of the capabilities
of electronic document presentation, such as simultaneous
presentation (i.e., two objects which are visible at the same
time) and overlay presentation (i.e., two (possibly
transparent) objects which occupy the same area in a document,
which may also be separated under viewer control).

4. Methods should be developed for all aspects of the document
representation for presenting the document in a hardcopy form.
This applies both electronic documents that fit the tradition
hardcopy model as well as those that make use of the more
reactive features of the representation.

3.4. Directory Service

There is an increasing need to be able to determine attributes of
users, hosts and domains throughout the DARPA Internet. For example,
when composing the header fields of a message it is useful to be able
to inquire about the mail box location of a person to whom the
message is addressed. Likewise, there is need to determine the
services provided by a host so that requests that will never be
satisfied can be avoided.

The feeling of the group was that work on the Internet Domain system
(being done at ISI and Berkeley) would answer some of these problems
and that we should examine the design documents to see how that
system might help us (see RFCs 882 and 883). The WhoIs server is
useful, but only for information about the text mail box of a person
(see RFC812).

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Multimedia Mail Meeting Notes

3.5. New Media Types

The discussion dealt with three topics: A proposal for a new media
type, ideas for other new media types and provisions for dealing with
unknown media types.

A description of the Diamond SpreadSheet/Chart media type was
presented. This is documented in MMM-24. In this media it is
possible to represent a table containing numbers, labels, dates and
formulas. A unique attribute of this media type is that the
spreadsheet model as well as the data are transmitted. The reader of
a document containing a spreadsheet object can test what effect
different data would have on conclusions suggested by the spreadsheet
object. A spreadsheet may appear as a table and/or one of several
alternative business charts (line graph, scatter graph, bar chart or
pie chart). Rulings may be added to the tabular representation so
that it is possible to achieve the appearance of sophisticated
tabular data presentation. During the discussion, the point was made
that a minimal implementation of the spreadsheet object could ignore
the formulas and just present the values of the cells, thus allowing
a minimal presentation of the tabular and chart information.

Ideas for new media types included:


A set of fields which are Name-Value pairs. Forms can be used
for presentation and/or acceptance of information. The act of
filling out a form might be used (under user approval) to
trigger sending the completed form to the appropriate person
who handles such forms.

Animated Graphics

A line drawing that has temporal information encoded in the
presentation of its components. The idea is that parts of a
graphics object could move about the object during its
presentation. For example, an arrow could move about a map
showing a route to be followed. There was some discussion
about how this would interact with other media. For example,
how could an arrow moving about a map be coordinated with voice
instructions on how to get from one place to another. There
were no decisions about how best to accomplish this.

Finally, we agreed that all of our systems should be prepared to
accept (and possibly ignore) media types that are not currently
implemented. The common way of dealing with this is to include a
statement of the form 'An object of type appears here'. With

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Multimedia Mail Meeting Notes

the regularized syntax that has been adopted many of the common
attributes of all object types will be able to be understood but the
actual type may not be implemented. In Diamond we would like to use
the MPM to transfer Diamond messages between Diamond and non-Diamond
clusters. Currently if we were to include a spreadsheet in one of
these messages, all of the other implementations of multimedia mail
would probably end in the debugger when they went to process our
messages, rather than indicate that there was something that they
didn't quite understand.

3.6. MPM Support

By the end of the summer there will be two implementation of the MPM:
on TOPS-20 and on the Sun Workstation. We agreed to try to set up
the following operational MPMs:

Organization Host MPM Implementation

SRI ? Sun Workstation
BBN ? Sun Workstation
DARPA ? Sun Workstation
Linkabit DCN6 Sun Workstation

The idea behind this agreement is to get wide geographic coverage to
allow us to use multimedia mail on a regular basis and to test the
impact of realistic use of multiple communicating MPMs using the

3.7. Floating Point Data Type

In the representation for data defined in RFC759, there is no way to
represent floating point numbers. We agreed that a new data type
should be added, called Float64 which is the 64-bit IEEE standard
floating point number representation.

3.8. Captions

The idea of including a text caption as an optional property of every
object was discussed. There are several uses of such a caption:

o For media like voice which do not have an implicit visual
representation, it is useful to include a caption indicating
something about the object. This caption can serve as a visual
indication of the presence of the non-visual object.

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Multimedia Mail Meeting Notes

o When an implementation of a multimedia message system doesn't
support a given media type, it can be useful to give some
information about the object in the form of a text passage.

o In some situations, it is important to present an outline of a
document. Captions associated with each object could be used to
generate a shortened abstract of the document.

We agreed to add to all object types an optional property whose name
is 'Caption' and whose value is of type Text String.

3.9. More Users of Multimedia Mail

We need to increase the use of multimedia mail to gain more
experience with issues that need attention. This can be done by:

o Encouraging more sites to participate in the experiments. There
are several possible sites which have Sun workstations that
could be configured to run an MPM and one of the multimedia
message systems.

o Making the MPMs perform translations to and from SMTP text-only
mail. At BBN, the Diamond Import/Export component performs
translations in both directions and this has proved very useful
in testing the operation of our system. In addition, the
inclusion of statements such as might
spark interest from text-only mail recipients, although care
should be taken not to offend anybody with this kind of 'class

To the extent possible, the Sun Workstation MPM will be modified to
perform translations to and from SMTP mail. The TOPS-20 MPM already
does the translation from multimedia mail to text-only mail. It may
be possible to add translation in the other direction.

3.10. Multimedia Exploder Mailing List

A mailing list devoted to Multimedia Mail will be set up at ISI.
This will be of the 'exploding' variety so that sending a message to
the list will cause everybody on the list to receive a copy. To get
on or off the list send a note to MMM-People-Request@USC-ISIF.ARPA.
The exploder mailbox is MMM-People@USC-ISIF.ARPA.

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3.11. Next Experiment

The next experiment will be in January 1985. At that time we will
try to demonstrate the following new features:

o Use of the revised multimedia syntax described in section 3.1.

o Inclusion of Graphics objects, in addition to Text, Images and

o Use of the, as yet unspecified, document presentation semantics
described in section 3.3.

o Use of the Sun Workstation MPMs.

4. Further Actions

Several of the agreements reached require further action. I have
added dates which seem reasonable.

Revision of RFC759 to include Float64 data type.
Person: Greg Finn and Jon Postel.
Due Date: 1 September 84.

Conversion to the new Multimedia Syntax
Person: All groups.
Due Date: 1 September 84.

Revision of RFC767 to reflect revised Multimedia Syntax and
optional Caption property
Person: Jose Garcia-Luna and Jon Postel
Due Date: 1 October 84.

Specification of Document Presentation Semantics (Section 3.3)
Person: Harry Forsdick
Due Date: 1 October 84.

Acquisition of GKS and GKS-subset documentation
Person: Lou Schreier
Due Date: 1 September 84

Completion of initial implementation of Sun Workstation MPM
Person: Andy Poggio
Due Date: 15 September 84

Multimedia Exploder Mailing List
Person: Greg Finn
Due Date: 15 August 84 < COMPLETED >

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Multimedia Mail Meeting Notes

Addition of MPM<==>SMTP translation logic to Sun Workstation MPM
Person: Mike O'Connor
Due Date: 1 November 84

Demonstrate Text-Graphics-Image-Voice Document Exchange
Person: All
Due Date: January 85

5. Attendees

Harry Forsdick BBN Forsdick@BBN (617) 497-3638
David L. Mills Linkabit Mills@ISID (703) 734-9000
Louis Schreier SRI Schreier@SRI-SPAM (415) 326-6200
Philip Au SRI Psa@SRI-SPAM (415) 326-6200
Greg Finn ISI Finn@ISIF (213) 822-1511
Mike O'Connor Linkabit OConnor@DCN9 (703) 734-9000
Ray Tomlinson BBN Tomlinson@BBN (617) 497-3363
Ginny Travers BBN Travers@BBN (617) 497-2647
Terry Crowley BBN TCrowley@BBN (617) 497-2677
Andy Poggio SRI Poggio@SRI-TSC (415) 859-5094
Jose Garcia-Luna SRI Garcia@SRI-TSC (415) 859-5647
George Robertson BBN GRobertson@BBN (617) 497-3632

Forsdick [Page 11]

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